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WIREGRASS HUMAN RESOURCE MANAGEMENT ASSOCIATION

             CONSTITUTION AND BY-LAWS

 Amended December 6, 2006 

ARTICLE I - Name

            Section 1.        The name of this organization shall be WIREGRASS HUMAN                                                       RESOURCE MANAGEMENT ASSOCIATION.

Section 2.       The WIREGRASS HUMAN RESOURCE MANAGEMENT ASSOCIATION, herein after referred to as the Association or Chapter, shall be affiliated with the Society for Human Resource Management, referred to as SHRM.

Section 3.       The Chapter is a separate legal entity from SHRM. It shall not be deemed to be an agency or instrumentality of SHRM or of a State Council, and SHRM shall not be deemed to be an agency or instrumentality of the Chapter. The Chapter shall not hold itself out to the public as an agent of SHRM without express written consent of SHRM. The Chapter shall not contract in the name of SHRM without the express written consent of SHRM.

 ARTICLE II - Objective

The Wiregrass Human Resource Management Association is a non-profit, non-political organization. On the belief that it is a fundamental function of personnel administrators to promote, between management and employees, a feeling of trust and desire for cooperation toward a common goal of efficient and mutually profitable service to the community, the Association determines that its objectives shall be:

1)          To provide each member the opportunity to meet and know others in this community who are employed in a personnel function.

2)          To provide an opportunity for its members to exchange information on personnel administration policies and practices.

3)          To foster interest in establishing and maintaining enlightened progress of personnel administration for the purpose of improving employee relations.

4)          To encourage the adherence to high standards of ethics; enhance the professional growth of its members, and to be a constructive influence in the field of employee relations.

5)          To provide informative programs, seminars, and/or panels pertaining to Human Resource Management of interest to the membership.

 ARTICLE III - Membership

Section 1.   Any person whose business or job responsibilities are directly related to Personnel Administration; meaning that the member or prospective members offers a service or product to Personnel and/or a Human Resources Manager or Assistant; or a recent college graduate in the field of HR or an HR professional in transition.

Section 2.   The Association shall provide three classes of membership:

1)  Members who belong to SHRM and to this Association. These members may vote and hold office in the chapter.

2)  Members who belong only to this Association. These members may vote and hold office in the chapter.

3)  Student Members who are currently enrolled or are within six months of graduation. These members may vote but may not hold an office in the chapter.

Section 3.   Applications for Association membership shall be subject to approval by the Board of Directors. 

ARTICLE IV- Dues

Section 1.   Annual Association dues shall be forty - five dollars ($45.00), payable in advance on or before March 1 each year. The fiscal year will be January 1 - December 31. Multiple memberships from the same organization shall be forty dollars ($40.00) per member. Student Dues will be twenty-five dollars ($25.00) per member. Dues must be paid March 1 or member will be dropped from active status.

Section 2.    Annual national SHRM dues shall be paid by SHRM members directly to the national organization..

 Section 3.   Dues are not refundable upon resignation of an Association member. An alternate person may be designated to replace the resigning member for the balance of the fiscal year.

 Section 4.   Membership voting rights are limited to five (5) individuals from

                          any one (1) organization.

 ARTICLE V- Officers

Section 1.    The officers shall consist of President, Vice-President, Secretary, and Treasurer. As the Association grows, it may become necessary to appoint two (2) members to share a position and this will be at the discretion of the President with approval from the Board of Directors.

Section 2.    The Board of Directors shall be composed of the officers, and committee chairpersons. The outgoing President will automatically be an ex-officio member of the Board for a period of one year after expiration of the President’s term of office.  All Board members must be a current Association member in good standing.

Section 3.   The duties of the officers are:

1)  The President shall preside at all meetings of the Association. The President shall be responsible for the overall program and activities of the organization in cooperation with the Board of Directors.  Per SHRM Bylaws, the President must be a current member in good standing of SHRM throughout the duration of his/her term of office. The President must also be a current member in good standing of this Association throughout the duration of his/her term of office.

        The President and/or designee shall attend the Alabama State Council meeting quarterly to present Chapter reports and participate as necessary to comply with SHRM guidelines. Related expenses (motel, travel, food) to attend quarterly meeting shall be covered by the Chapter so long as the Chapter treasury can fiscally manage expenses.                                              

2)  The Vice-President shall be responsible for planning, developing, and making all arrangements in connection with the programs for the regular meetings.  This officer shall be automatically designated as the Chairperson of the Program Committee and will preside over monthly business meetings in the absence of the President.

        Lunch accommodations will be arranged by this officer.

        The Vice-President shall attend the annual State SHRM Conference. In the event that the Vice-President cannot attend, he will designate another member to attend. The Association will pay the expenses of attending the State SHRM Conference.

        The Vice-President will succeed the President which will create a smooth transition in each new Association year.

 3)  The Secretary shall be responsible for keeping minutes, preparing the Association’s correspondence, meeting notices, membership listings, and other such duties as directed by the President.  The Secretary will work directly with the Membership Committee and is authorized to appoint a Chairman of that Committee when it becomes necessary.

 4)  The Treasurer shall handle, and be responsible for, the financial affairs of the Association, collection and depositing dues, payment of bills, and preparation of financial reports required by the Board of Directors.

 5)  The Board of Directors shall determine matters of policy and generally direct the affairs of the Association. A member in good standing may request the President to place on the agenda of the next regular Board of Directors meeting any action for consideration by the Board.

6)    Removal of Director and Officer. Any Officer or Director may be removed from office, with cause, upon an affirmative vote of two-thirds of the entire Board of Directors at a duly constituted Board of Directors meeting. The Officer or Director shall be entitled to a due process hearing prior to any termination action being imposed.

 ARTICLE VI – Standing Committees

1)    The Membership Committee shall take such steps as it deems necessary to contact prospective members and encourage membership in the Association.  This Committee works directly with the Secretary.  It shall submit applications for membership to the Board of Directors for consideration and approval.

2)    The Program Committee is responsible for arranging interesting topical programs.  The Vice President is the Chairperson of the Committee.  This responsibility will include contacting and arranging for speakers, panel members and other presentations.  It shall also arrange for the meeting place and time and insure that the membership is properly notified.

3)    The Publicity Committee will take action to publicize activities and accomplishments of the Association.

4)   A Legislative Representative and an Education Advocate shall be designated by the President to represent the Chapter in conjunction with the Alabama State Council and SHRM.

5)    Committee members shall be designated by the President with the advice and consent of the Board of Directors.

6)   Other committees may be designated by the President as required.

 ARTICLE VII- Annual Meeting and Election of Officers

Section 1.      The annual meeting shall be held no later than the month of September of each year at a time and place designated by the Board of Directors. Officers and members of the Board of Directors will be elected at the annual meeting and begin their duties in January of each year.

Section 2.      The President shall appoint a Nominating Committee of 3 or 5 members who shall nominate officers and members of the Board to serve during the next fiscal year. Not more than one member from any one business firm or organization shall be nominated.

Section 3.      Vacancies occurring during the year, except for the Presidency, shall be designated by the Board of Directors for the unexpired term.  In the event the position of President shall become vacant, the Vice-President will assume that position.

Section 4.      All terms for all positions shall be one (1) year. Any exceptions must be approved by the Board of Directors and members at large.

 ARTICLE VIII - - Meetings

 Section 1.     Regular meetings shall be held at Noon on the second Wednesday of each month except in the month of December. Meeting dates, time, and place will be at the discretion of the Program Chairperson and will be determined by the nature of the program and membership preferences.

 ARTICLE IX- Quorum

Section 1.       A quorum shall consist of a simple majority present at a monthly meeting or Board meeting. 

ARTICLE X - - Rules of Order

Section 1.       All details of procedure not specifically outlined herein will be governed by Robert’s Rules of Order.

  ARTICLE XI - Amendments

Section 1.       The Constitution and By-Laws may he amended by a two-thirds vote of the members present at any regular meeting of the Association provided written notice has been given to each member of at least ten (10) days in advance of that meeting provided that no such amendment shall be effective unless and until approved by the SHRM President/CEO or his/her designee as being in furtherance of the purposes of the SHRM and not in conflict with SHRM bylaws.   Any motion to amend the By-Laws shall clearly state that it is not effective unless and until approved by the SHRM President/CEO or his/her designee.

ARTICLE XII – Electronic Voting

Section 1.       Electronic voting has not been approved for non-profit corporation in the State of Alabama. Voting is limited to in person or proxy voting. Voting by mail for directors is allowed, but not electronic voting.

ARTICLE XIII - Dissolution

Section 1.       In the event of the Association’s dissolution, the remaining monies in the Treasury, after Association expenses have been paid, will be contributed to an organization decided upon by the Board of Directors at the time of dissolution (e.g. the SHRM Foundations, a local student chapter, the State Council, an HR degree program, or other such organization or charity with purposes consistent with those of the Association.)

ARTICLE XIV – Withdrawal of Affiliated Chapter Status

Section 1.       Affiliated chapter status may be withdrawn by the President/CEO of SHRM or his/her designee as a representative of the SHRM Board of Directors upon finding that the activities of the Chapter are inconsistent with or contrary to the best interests of SHRM. Prior to withdrawal of such status, the Chapter shall have an opportunity to review a written statement of the reasons for such proposed withdrawal and an opportunity to provide the SHRM Board of Directors with a written response to such a proposal within a thirty (30) day period. In addition, when the Chapter fails to maintain the required affiliation standards as set forth by the SHRM Board of Directors, it is subject to immediate disaffiliation by SHRM. After withdrawal of Chapter status, the SHRM Board of Directors may cause a new Chapter to be created, or, with the consent of the President/CEO of SHRM and the consent of the body which has had Chapter status withdrawn, may re-confer Chapter status upon such body.   

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